PROTTOBau
Privacy Policy
PRIVACY POLICY
This Privacy Policy explains how Virtual Catalogues Application UG (haftungsbeschränkt) (“we”, “us”, “our”, or “PROTTOBau”) collects, uses, and protects your personal data when you visit our website or use our application.
We process personal data in compliance with the General Data Protection Regulation (GDPR) and applicable German data protection laws.
Data Controller
Virtual Catalogues Application UG (haftungsbeschränkt)
Brand: PROTTOBau
Registered Address:Mommsenstraße 47
10629 Berlin
Germany
Email: info@virjual.com
Managing Director: Julia Katharina Moser
What Data We Collect
We collect data only when necessary for providing our services.
2.1 Website Usage Data
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IP address
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Browser, device type, operating system
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Pages visited, interactions, timestamps
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Cookies (functional, analytics, consent cookies)
2.2 Registration & Billing Data (B2B Clients)
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Company name, address, VAT ID
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Work emails of team members
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Subscription plan details
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Payment and invoice information (via Stripe)
2.3 App Usage Data (PROTTOBau App)
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Voice recordings (processed in real-time, not stored)
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Transcriptions and generated reports
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Uploaded images and notes
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User roles and signatures
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Activity logs for security (timestamps, actions)
How We Process Voice Data
PROTTOBau records your voice only during active use.
Once the report has been generated:
**✔ Audio is automatically deleted
✔ No long-term storage
✔ No human review
✔ Fully GDPR-compliant**
Only the transcribed text and the generated protocol remain stored in your company account.
4. Why We Collect Data (Legal Basis)
We process data for:
4.1 Contract Fulfillment (Art. 6(1)(b) GDPR)
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Providing access to PROTTOBau
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Generating reports and documentation
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Team management and user access
4.2 Legal Obligations (Art. 6(1)(c) GDPR)
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Accounting, invoices, tax law
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Security and fraud prevention
4.3 Legitimate Interest (Art. 6(1)(f) GDPR)
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Improving app performance
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Optimizing AI accuracy
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Ensuring platform security
4.4 Consent (Art. 6(1)(a) GDPR)
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Cookies
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Optional analytics
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Newsletter subscription (if applicable)
5. Data Storage & Retention
Voice Recordings:
Immediately deleted after processing.
Reports & Uploaded Files:
Stored until your company deletes them or the subscription ends.
Billing Data:
Stored according to German tax law (up to 10 years).
6. Data Processors & Third Parties
We only work with GDPR-compliant providers:
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Stripe Payments Europe (billing & payment processing)
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OpenAI / AI processing partners (voice-to-text, report generation)
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Secure cloud hosting providers within the EU
All processors operate under Article 28 GDPR Data Processing Agreements.
We never sell personal data.
7. Data Transfers Outside the EU
If processing partners operate outside the EU (e.g., OpenAI), we ensure:
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Standard Contractual Clauses (SCCs)
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GDPR-compliant safeguards
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Minimal necessary data transfer
8. Your Rights Under GDPR
You have the right to:
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Access your data
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Request correction
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Request deletion
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Restrict processing
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Object to processing
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Data portability
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Lodge a complaint with a supervisory authority
To exercise these rights:
Email info@virjual.com
9. Cookies
Our website uses essential cookies and (optional) analytics cookies.
You can adjust cookie settings anytime via the cookie banner.
10. Security Measures
We implement:
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Encrypted connections (SSL/TLS)
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Secure storage & isolation per customer
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Role-based access control
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Regular audits
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Automatic deletion of voice recordings
11. Changes to this Policy
We may update this Privacy Policy to reflect product or legal changes.
The latest version is always available on our website.
12. Contact
For privacy questions, contact:
info@virjual.com
PROTTOBau
Presented by VirJual:Interiors & Technology