TERMS OF SERVICE

These Terms of Service (“Terms”) govern the use of the PROTTOBau application (“App”), services, and website provided by Virtual Catalogue Applications UG (haftungsbeschränkt) (“we”, “us”, “our”).

By accessing or using PROTTOBau, you (“Customer”, “Company”, or “User”) agree to be bound by these Terms.
The service is offered exclusively to business customers (B2B).

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1. Contracting Party

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Virtual Catalogue Applications UG (haftungsbeschränkt)
Mommsenstraße 47
10629 Berlin, Germany
Email: info@virjual.com
Managing Director: Julia Moser

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2. Scope of Services

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PROTTOBau is a software-as-a-service (SaaS) platform for generating construction reports, protocols, and documentation using artificial intelligence.

Features include:

• Voice-to-text transcription

• AI-generated VOB-aligned reports

• Image uploads and notes

• Role assignment and participant management

• Digital signatures

• Multilingual task generation

• Cloud storage of protocols and metadata

We may update or improve the App at any time.

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3. B2B Use Only

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PROTTOBau is intended exclusively for business customers and construction professionals.

We do not offer consumer (B2C) contracts.
The minimum required plan includes 5 user seats.
Single-user accounts are not supported.

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4. Account Setup & Access

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To activate an account, the Customer must:

1. Provide company information

2. Provide work email addresses of all users

3. Complete payment through Stripe

4. Accept these Terms

We create and activate user accounts based on the provided information.

The Customer is responsible for:

• Ensuring employees use the App lawfully

• Managing user access

• Providing accurate data

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5. Subscription & Payment

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PROTTOBau is billed as a recurring monthly subscription via Stripe.

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Subscription terms:

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• Fees are billed in advance for the selected plan

• Subscription automatically renews monthly

• VAT is added according to applicable law

• Invoices are issued digitally

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Upgrades & enterprise plans:

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Adding users or upgrading plans automatically increases the monthly fee.

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Refunds:

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Software subscriptions are non-refundable, unless required by law.

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6. Minimum Contract Period

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The minimum subscription period is 3 months.

After this period, the contract renews monthly unless canceled.

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7. Cancellation

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The Customer may cancel via written request or through the designated cancellation option.

Cancellation becomes effective at the end of the current billing period.
Already-paid fees are not refunded.

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8. Voice Data & AI Processing

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8.1 Voice Recordings

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Voice input is processed in real time exclusively for generating reports.
Recordings are deleted immediately after processing and are not stored.

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8.2 AI Processing

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Transcriptions, summaries, and reports are generated using artificial intelligence.
We may use third-party AI processors under Article 28 GDPR.

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8.3 User Responsibility

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AI output may contain inaccuracies.
The Customer remains fully responsible for reviewing and verifying all reports before use in legal, contractual, or operational contexts.

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9. Uploaded Content & Storage

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Images, notes, transcriptions, signatures, and generated reports are stored in the Customer’s cloud workspace.

The Customer is responsible for:

• Accuracy of content

• Backups

• Deleting content when no longer needed

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10. Data Protection

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We comply with GDPR and German data protection laws.

A detailed Privacy Policy is available on our website.
A Data Processing Agreement (DPA) is available upon request or provided automatically upon subscription.

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11. Availability & Maintenance

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We strive for high availability but do not guarantee uninterrupted service.

Maintenance windows, updates, and improvements may temporarily affect access.

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12. Prohibited Use

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Customers may not:

• Use the service for illegal purposes

• Reverse-engineer or tamper with the App

• Access data of other customers

• Misuse AI systems in harmful ways

We may suspend accounts for violations.

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13. Liability

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We are liable only for damages caused intentionally or through gross negligence.

We are not liable for:

• AI inaccuracies

• Incorrect or incomplete reports

• Construction delays or damages caused by documentation

• Loss of data outside our control

• Downtime or internet failures

Total liability is limited to the amount paid by the Customer in the last 12 months.

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14. Intellectual Property

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The App, brand, and content are owned by Virtual Catalogue Applications UG.
Customers receive a non-exclusive, non-transferable right to use the App.

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15. Changes to Terms

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We may update these Terms when necessary.
Customers will be notified in advance of material changes.

Continued use of the service after changes constitutes acceptance.

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16. Governing Law & Jurisdiction

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These Terms are governed by German law.
Jurisdiction is Berlin, Germany.

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17. Contact

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For questions regarding these Terms, contact:
info@virjual.com